Course Planning and Delivery

• Assist the Academic Head to manage the subject offering.
• Work closely with the Academic Head to allocate teaching resources to planned timetables. Liaise, negotiate and confirm faculty deployment.
• Ensure academic staff allocated to subjects are compliant with CPE requirements.
• Maintain subject availability and contact hours to facilitate timetabling and contract generation.
• Assign, manage and maintain electronic records across all systems.
• Work closely with teams within the organization for effective delivery of academic programs.

School Administration

• Provide administrative support to the Academic Head.
• Proactively work to provide a high level of experience to all the stakeholders within the School.
• Ensure all academic services comply with relevant standards, policies and procedures. 
• Assist the school to plan and organize events. Work with relevant teams to promote the brand and build relations with external industry partners.
• Propose and implement effective workflow to improve efficiency within the School.
• Process relevant payable claims. 
• Organize ad-hoc meetings among relevant teams.
• Act as Minutes secretary for meetings (ad hoc).
• Ensure agenda and minutes are appropriately filed.

Academic Planning Support

• Assist the reporting officer in maintaining overall excellence for all applicable processes.
• Act with integrity and maintain authenticity while carrying out tasks. Establish and maintain clear communication. Plan, execute and maintain accountability at all times. 
• Draft proposals, provide recommendations and review existing processes for continuous improvements.
• Contribute to ad-hoc projects that meet strategic and operational goals set by the University.
• Assist team members in maintaining business continuity. 
• Awareness or willing to learn the relevant standards like EduTrust GD4, APAC, ERF, etc would be an asset. Similarly, able to upskill and/or apply emerging tools and techniques to solve real world problems is beneficial.

Support for Fourth-Year Programs.

• Provide liaison between 4th Year co-ordinator, Academic Head and relevant departments to the successful running of 4th year programs.
• Generate a list of students eligible for 4th year programs.
• Organize, facilitate and evaluate orientations for incoming 4th year students. Coordinate all the logistics requirements to ensure a successful orientation.
• Plan and organize Fourth-year Student Conferences for each study period. Coordinate the event, which includes arranging facilities, preparing invites, and agenda for the event, managing posters, and arranging F&B for the event.
• Create SONA accounts for students.

Key selection criteria

• Preferably an undergraduate degree in any discipline.
• Ensuring and documenting regulatory compliance in a relevant industry.
• Experience in higher education would be an advantage.
• Exceptional organisational, problem solving and administrative skills.
• High level communication skills.
• Ability to produce high quality documents, analyse data & create engaging presentations using Word, Excel, PowerPoint.  
• Ensure clear communication among stakeholders, able to multitask and comfortable with Microsoft Outlook, Teams and Zoom.
• Ability to maintain confidentiality to promote a positive reputation for the School and the University.
• Strength in time management and organization
• Independent and interdependent

Monthly Remuneration: Up to SGD 3,800

Closing date: 9 May 2024

JCUS Perks:

• Staff Discounts with selected merchants
• Sponsorship for Continuing Education/Workshops
• Medical and Dental Insurance 
• Up to 25 days Annual Leaves
  
  

Please send your application via https://careers.jcu.edu.sg/cw/en/listing 

We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.