• Assist managers in monitoring and tracking the consumption of utilities to ensure targets are met.
• Assist managers in identifying any unusual usage trends and proposing measures to manage usage.
• Prepare reports for management, certification or audits.
• Carry out events, campaigns and education initiatives to promote sustainable practices to the university community.
• Ensure certificates, documentation, reports and approvals are complete, up-to-date and properly filed.
• Conduct market research on sustainability initiatives such as Green Mark, new eco-friendly products or waste-reduction vendors.
• Support managers in carrying out site surveys to ensure that sustainability protocols (e.g. recycling and energy) are followed. Track and ensure that corrective actions are carried out

• May be assigned to projects as a project officer.
• Assist the project manager to maintain and update all policies, drawings, specs, and reports, ensuring they are properly versioned, filed and archived.
• Attend various project progress meetings with the project manager and capture pending tasks for subsequent follow-up
• Track project action items and ensure that they are completed in time.
• Track risk mitigation plans to ensure they are executed by the risk owners in time.
• Track project change requests and budget utilisation.
• Liaise with vendors to ensure deliverables are complete before submitting to managers for acceptance.
• Assist managers in project planning activities, such as sourcing and budget estimation.
• Carry out market research to support pre-project planning.
• Assist managers in scheduling meetings, planning meeting agendas, compiling meeting materials, producing meeting minutes and tracking matters arising.
• Respond to front-line enquiries through phone, email, and face-to-face channels, addressing requests promptly and escalating complex matters when necessary.
• Other administrative duties as assigned that's relevant to the role. 

Requirement

• Degree in Project and Facilities Management, Infrastructure and Project Management, Environmental and Sustainability Engineering, Environmental Studies, or equivalent.
• Candidates with a degree in Business Administration or related disciplines may apply, if they have demonstrated experience in project management, sustainability or estate management.
• Prior training or certification in project management will be an added advantage.
• Certification as a Green Mark Accredited Professional and Fire Safety Manager will be an added advantage.
• At least 2-3 years of relevant experience in facilities management, project management and/or sustainability management.
• Fresh graduates with relevant internship experience are welcome to apply.
• High level of initiative, pro-activeness and independence.
• Excellent fact-finding, problem-solving, and analytical skills.
• Ability to multi-task and deliver results in a dynamic environment
• Excellent presentation skills
• The internal title of the role is Executive Estate Management (Operations)